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Helping Smallholder Coffee Growing Cooperative Societies Get into Coffee Certification through the Quality Management System (QMS) in Kenya

Requested by

Kenya Coffee Producers Association (KCPA)

Who are you trying to help? What issue are you trying to address?

This project targets smallholder coffee growing cooperative societies comprising of small scale coffee farmers.

Studies indicate that the world is quickly shifting towards sustainable farming because of:
1) Climate change concerns
2) Safeguarding consumers health and wellbeing
Consequently most of the major coffee roasters of the world have committed themselves to start buying certified coffees only, some by as early as year 2015 (TCC – Coffee Barometer 2012).

The issue is:
most of the small scale coffee farmers in Kenya are not able to meet the cost of certification.

What is your project and how will it help?

This project seeks to help five cooperative societies on a pilot basis to attain coffee certification through implementation of Quality management system (QMS) within duration of three years.

This will be attained through trainings and capacity building programs.
So far the individual QMS documents have been developed for each of the cooperative society and therefore the aim of this proposal is to seek for assistance to implement them.

About QMS:
It is a series of documented policies and procedures which, when properly implemented ensure compliance of production to a set of internal standards, devised to realize the quality objectives specified by the producer organizations.

It helps to ensures that all persons involved in the production and handling of the product are identified, registered and contracted, and are cognizant of and trained to comply with all relevant requirements of the QMS.
This in order to guarantee compliance with the internal production standards, and achievement of the quality objectives they have set.

The project will help because at the end of this program, the cooperative societies will be able to invite auditors from certification bodies to undertake the initial audit which should usher them into certification in order to ensure that they have assurance of market as well as sustainability in Economic, social and environmental aspects.

How can other people partner with you on your project?

• Partners can support by either contributing towards the budget in part or in whole depending on their level of financial capability
• They can provide experts with experience in QMS implementation in coffee if possible
• They can also help in acquiring basic equipments required to implement Good Agricultural Practices (GAP) like Knap sack sprayers, secateurs, pruning saws, protective clothing for spraying
• Provide any other support that will complement the project

Please detail the resources that you need.

The ressources needed to implement QMS vary according to each coffee society.

experts with experience in QMS implementation in coffee

basic equipments required to implement Good Agricultural Practices (GAP) like Knap sack sprayers, secateurs, pruning saws, protective clothing for spraying


- USD 155,000 for Aguthi F.C.S
- USD 160,000 for Kagaari South Cooperative
- USD 170,000 for Kamacharia Cooperative
- USD 128,000 for Kiriani Cooperative
- USD 102,000 for Tendelyani Cooperative

Detailed budgets for the implementation of QMS in each coffee society is provided in the attached documents.

Further information

Contact details

Only organisations who have exchanged contact details may view this.


Partnership types

Doing business with the poor; Project funding; Provision of services / personnel; all (4)

Regions / countries / territories

Africa: Kenya

Global issues

Agriculture, aquaculture and forestry; Environment and climate change; all (5)


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